Norvegia – Servicii de software – Contract award IK-EEA 2025-074 Procurement of a new Economy System

Quality in the establishment The Contracting Authority makes a total assessment based on fulfilment of the Contracting Authority's requirements and needs. The evaluation will be based on the tenderer ́s response in accordance with the documentation requirement. Documentation requirement: Tenderers shall fill in Annex 5 and Annex 2 (where it is stated that the tenderer shall respond to the requirement, in accordance with Annex A Requirement Specification - tab 5 - Management). Cloud agreement Financial System Technical Quality The contracting authority will carry out an overall assessment based on fulfilment of the Contracting Authority ́s requirements and needs and will emphasise, in prioritised order: 1. Digital security. 2. Data flow and integrations. The evaluation will be based on the tenderer ́s response in accordance with the documentation requirement. Documentation requirement: Annex A Requirement Specification, the tabs 3 - Digital security and tab 4 - Data and Integration Requirements. Quality of management VIVICTA AS Part I and part III of the Procurement Regulations. The tenderer ́s total price will be evaluated in this criteria. Prices are stated excluding VAT in NOK. The price elements are divided into the following categories and it is the sum of these that makes up the total price: Establishment costs: Tenderers shall state all costs connected to the establishment (facilitation and implementation) of the Cloud Service/Service in accordance with VAT. The contract, including project costs, integrations, data conversion, training, any costs involved in using the Cloud service up until the Delivery Day and assistance in the Hypercare phase. Management costs: Tenderers shall state all costs connected to management in accordance with the Contract. This includes i.a. license and transaction costs, user support, maintenance, operation, upgrades, test environment and agreement administration. The management costs will be calculated for a contract period of ten years. The management phase starts at Leveringsdag. Additional services for consultancy services/consultancy services. The tenderer shall state prices for consultancy services/consultancy services. The contracting authority has given an estimate for evaluation purposes. The price terms are otherwise stated in Annex 7 Price and Price Terms and Annex 7 Annex 1 Price Form. Documentation requirement: Tenderers shall fill in Annex 7 Annex 1 Price Form. The combined costs for the price items above are in the "Guideline and Total Cost" tab. These sums shall be entered by a tenderer in Mercell in accordance with the set up under Products/Services. The waiting period expired 24 August 2026, 23:59. Contract award IK-EEA 2025-074 Procurement of a new Economy System The contracting authority will make an overall assessment of to what degree the system fulfils the Contracting Authority ́s requirements and needs. The contracting authority will emphasise: 1. Function areas and main processes, with the following interrelated weighting; General and general requirements, weighted 15% (Annex A, tab 1A - General). Master data and basic data, weighted 17% (Annex A, tab 1B - Master data and basic data) Accounting, weighted 15% (Annex A, tab 1C - Accounts (ledger)) Inbound invoice, weighted 15% (Annex A, tab 1D - Inbound Invoice) Outgoing invoice, weighted 15% (Annex A, tab 1E - Outgoing Invoice) Performance management and reports, weighted 15% (Annex A, tab 1F - Management and Reports) Project weighted 8% (Annex A, tab 1G - Project) 2. User friendliness. Points 1 and 2 are stated in order of priority. Method of evaluation - generally: The evaluation will be based on the tenderer ́s response in accordance with the documentation requirement, as well as a demonstration of the offered system. The demonstration will be held by a service provider based on predefined user cases/cases that suppliers will be sent before the demonstration. Only suppliers who are invited to negotiations will have the opportunity to demonstrate their solution. The contracting authority will take part in the demonstration. Method for evaluating user friendliness: User friendliness will be assessed based on an overall assessment of the specific requirements for user friendliness in Annex A Requirement Specifications tab 2 - User friendliness, as well as the functional requirements in Annex A Requirement Specifications tab 1A - 1G, to the degree that these are suitable for displaying the system ́s user friendliness. User friendliness in the system ́s functionality will also be assessed in the tenderer ́s demonstration, where scores per evaluation requirement will be adjusted based on how flexible the work processes appear, how simple the system appears in use, and how the system supports the user to ensure correct execution of tasks. Documentation requirement: Annex A Requirement Specification, the 1A tabs to 1G and tab 2 - User friendliness. Annex 2 (where it is stated that the tenderer shall respond to the requirements in accordance with Annex A Requirement Specification, tabs 1A-1G and 2 - User friendliness). The contracting authority will emphasise this criteria in prioritised order: 1. The tenderer ́s initial and general plan for implementation of the Agreement. The tenderer ́s plan will be assessed on an overall assessment of the plan. It will be positive if the plan is concrete, with clear responsibilities, whether it is realistic and takes care of the Customer's need for flexibility, and whether it adds up to a work distribution between the Customer and the Supplier that saves time and resource for the Customer. The contracting authority will also, among other things, assess: To what degree the plan takes complexity into account by having partially parallel and closely connected establishment projects. To what degree the tenderer ́s plan for training is targeted and adapted to the different user groups and whether it is well adapted to other activities in the establishment project. To what degree the tenderer ́s plan for establishing integrations will allow them to be tested and verified in good time for the Contracting Authority ́s Approval Test. To what degree the tenderer's method of converting data reduces risk and ensures data quality. To what degree the tenderer ́s plan for testing facilitates uncovering errors well before the Approval test. The tenderer ́s description of the Hypercare phase and to what degree it facilitates close follow-up and effective handling of questions and errors. 2. The tenderer ́s proposed project organisation. An assessment is being carried out for the project organisation of: To what degree the tenderer describes a robust and flexible management model and project methodology that is adapted that parallel establishment projects will run. To what degree the cooperation with Bergen municipality is organised in a predictable manner, and whether the project organisation is preparing a clear division of works between the Customer and the Service Provider, which saves time and resource for the Contracting Authority. Furthermore, it is positive if the project organisation facilitates flexibility that takes care of the need for interaction with the supplier of the new procurement system. To what degree the tenderer offers a project team consisting of resources with relevant competence and experience, with clear roles and responsibilities. To what degree the Tenderer ́s description of the capacity and competence the Contracting Authority shall contribute to the establishment project facilitates to save resources for the Customer, at the same time that the project will have a good need coverage in total. Documentation requirement: Annex 4 Annex 1, Introductory and general plan for implementation of the Agreement. Annex 4 Annex 2 Project Organisation, including CVs that document information given in Annex 4 Annex 2. Hordaland tingrett rettstad Bergen Price Functional support and user friendliness Bergen kommune - Innkjøp konsern Bergen municipality has entered into an agreement with Vivicta AS for a Finance solution for Bergen municipality. The financial system shall be delivered as a cloud service and it includes implementation and facilitation, including training, data conversion and the establishment of integrations. The contract also includes operation/management, further development and user support. The financial system shall cover the municipality ́s need for finance, accounts, incoming and outgoing invoices and project accounts. Areas that the financial system shall support are: Accounts, including registration and bookkeeping, remittance, asset management and duty management. Outgoing invoices, including invoicing, income management and follow-up of payment. Incoming invoices, including invoice receipt, invoice processing, invoice matching, processing deviations and following-up payments. Project accounts, including hourly registration, administration and follow-up of projects and the generation of the invoice basis. Performance management and reporting, as well as financial insight and control. Register and master data, such as, for example, the customer register, supplier register and site register. Integrations and exchange of data between different systems. The contract also includes additional services such as consultancy services/consultancy and training services beyond the need for establishing the service, as well as an option for expanded user support. The contract came into force 7 September 2026 and it will be valid for five years from this date. The agreement will then be renewed automatically for one year at a time, unless terminated by the parties in accordance with the terms of termination. 5020 01 964338531 926723367 selec-w part-req 2026/237389 neg-w-call t-sme 931190628 none [email eliminat] NO0A2 48400000 t-oth-eea Tilbud 1 https://www.bergen.kommune.no ORG-0003 Innkjøp konsern t-esubm anyw-cou 50 ORG-0001 ORG-0002 gen-pub 10 0a0a4c3f-2982-40a6-a97e-bba41445742a large 2026-08-14Z NO081 2026-09-28+00:00 CON-0001 NOK 55699700 no-eu-funds quality 0 NOR 32014L0024 875e4a43-5a1c-4991-a336-29d23ae406bb-01 [telefon eliminat] per-exa 2 3 48451000 [telefon eliminat] Verkstedveien 3 7 can-standard 8 true 48[telefon eliminat]Z ENG 2026-09-29+02:00 OSLO t-no-eea Anskaffelsesforskriften 29 5004 eforms-sdk-1.14 48812000 TEN-0001 body-pl-la Postboks 7700 48440000 RES-0001 LOT-0000 06:25:18+00:00 188/2026 72400000 TPA-[telefon eliminat] complainants cost Kontrakt 1 Maj-Britt Brobakke Bergen 0dae721f-3277-4aba-b525-48a7fba946ae 72260000 yes 07:38:58+00:00 false 72268000 services 48443[telefon eliminat] [email eliminat] BERGEN 0277 tenders 2.3 2026-09-07Z