Germania – Servicii de publicitate şi de comercializare – Organisation of a Marketing Programme for German Wine in Poland

Marketing Strategy Comprehensibility of the presented contents Conceptual idea The term of the tender agreement commences on 1st January 2027 and shall expire on 31 December 2027 (which concludes one year). The contract will subsequently be extended five times for successive one-year periods unless it is terminated by either the DWI or the Service Provider by giving at least three months' written notice of termination. The maximum term for this tender agreement is six years. Accordingly, the tender agreement shall expire no later than 31st December 2032. The international activities of the DWI to promote the sale of quality wines from the 13 German wine-growing regions are focused on the most important consumer markets in Europe and overseas, including Norway. In order to gain a market presence of German wines in Poland for the years 2027-2032, the strategy includes raising the interest of consumers for German wines and increasing or consolidating sales of German wine products in this country. To establish this market presence a Service Provider shall exercise consistent marketing and public relations work through multi-channel activities and provide information on German wines, German wine and sparkling wine producers and related topics relevant to the market. Implementation concept table top presentation Sustainability Plan Average price for one estimated year in the period Jan.2027-Dec.2032 Overall impression of the presentation The Service Provider shall routinely perform the following tasks as basic services at a monthly fixed price including all external costs (including, but not limited to, shipping fees for promotional materials, adaptation of marketing materials, fees for market research or analysis tools, except travel expenses for attending an annual meeting of all Wines of Germany offices in Germany): Service Conditions The Service Provider shall ensure an appropriate infrastructure for the completion of his contractual obligations. This consists of an office / offices fully equipped with all the common means and channels of modern communication. These include IT equipment, e-mail, internet, telephones, etc. The normal business and availability hours shall be made public and adhered to by the Service Provider. 1 General Basic Services The Service Provider shall perform the following tasks as General Basic Services: a) Basic Information Service and Correspondence - Particularly regarding exporters, agents, supermarkets, specialist retailers, catering trade, media and consumers - Consulting service for German wine and sparkling wine producers for entering or already working on the Polish market - Creation and maintenance of a network of important and relevant contacts and multipliers in Poland in order to perform these responsibilities - In correspondence and consultation, alternatives to in-person meetings should be considered, such as virtual meetings (video or teleconferences). b) Retail trade/Catering Trade/Importers/Wine Market - Identifying market potentials, concrete needs and opportunities for cooperation for German wine and sparkling wine producers - Continuous compilation and updating of lists of Polish wine retailers, agents, distributors, supermarkets, top hotels and selected restaurants (including contact person for wine procurement) - Adaptation of existing promotional material - Distribution and shipment of promotional materials. - Cooperation with potential partners ( Sommelier-cooperations, Trade Sponsors, press clubs...) - Attendance at important/influental meetings c) Statistics/Market Research/Marketing Strategy for Poland - Development of an appropriate marketing strategy for the generic marketing of the Wines of Germany office in Poland corresponding to the market situation and in line with the general strategy of DWI - Transmission of statistics/market research - Continuous transmission of statistics in relation to the use of social media (number of followers, etc.) - Quarterly report on general activities. d) Other Basic Services - Storage of POS material and banners - Attendance of an annual meeting of all Wines of Germany offices in Germany by the team leader/Head of Campaign (about 4 days) 2.Basic Public Relation Services The Service Provider shall perform the following tasks as Basic Public Relation Services at a monthly fixed price including all external costs (including, but not limited to, subscriptions to relevant magazines or journals): - Continuous monitoring of the Polish media landscape - Expert point of contact for media representatives - Regular summary of current media clippings (TV, print and internet) - Reports on the current situation and changes in politics and the wine sector - Creation and distribution of generic press releases related to the DWI or German wine in general - Creation and distribution of basic information publications related to the DWI or German wine in general. 3. Basic Internet and Social Media Services The Service Provider shall perform the following tasks as Basic Internet and Social Media Services at a monthly fixed price including all external costs (including, but not limited to, language adaptations if required -see the "Important Notice" below): a) Website maintenance - The existing website available under https://www.winaniemieckie.pl/ shall be maintained, regularly updated, and further developed. They shall be the central point of contact and information and shall be linked to all other social media channels in connection with the campaign. They shall contain all events and press releases as well as information on German wines in Poland. - All content management shall be provided by the bidder, while the DWI shall provide an already existing Open Source Typo3 Content Management System (CMS) and host the required server. If necessary, the Service Provider will get an introduction for the Typo 3 CMS. It will be mandatory for the bidder to work within the CMS of the DWI. - The regular content creation as well as the content adaption and maintenance of the website about German wines are mandatory. In the case that new templates are needed the bidder shall ensure that the created content by the bidder or any third party is in line with the CI and CD of the DWI. This refers to any possible technical implementation of suitable templates, extensions, plugins, etc. including new content. The bidder shall ensure that the content of the websites is checked daily for relevance of data and updated at least weekly. b) Internet and Social Media - Content creation and maintenance of all relevant social media networks (e.g. Instagram, Facebook, video channels, etc.). Social media channels must be updated at least once a week with unique content containing added value. - Existing social media accounts are: o Facebook: NiemieckiInstytutWina o Instagram: winesofgermanypoland 4.Additional Services Upon separate request by the DWI, the Service Provider shall also perform the following tasks as additional services. These additional services will be put forward based on the DWI"s general strategy and may vary from year to year depending on budgets defined for the Polish market. a) Media and Trade Trips to Germany b) Special Press Conferences in Relation to Current Events c) Other Marketing Activities d) Events/Fairs/Presentations Deutsches Weininstitut GmbH Presentation Vergabekammer des Bundes Martekting strategy (incl. social media) for Poland #Bekanntmachungs-ID: CXP4YWSMQWX# makeuo and structure of content Price Sustainability Deutsch-Polnische Industrie- und Handelskammer Organisation of a Marketing Programme for German Wine in Poland Implementation Concept Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI) small 01 Warszawa selec-w part-req t-verif-inad-low http://www.ahk.pl neg-w-call t-sme none t-oth-eea PL913 0000 price 20.0 ORG-0003 ORG-0004 [email eliminat] t-esubm ORG-0001 ORG-[telefon eliminat]+02:00 EUR anyw-eea Nr. 1 CON-[telefon eliminat]+02:00 ••• ••• 25+02:00 POL 55294 Bodenheim no-eu-funds quality 0 000 32014L0024 1 per-exa 3 4 0204:994-DOEVD-83 5 10.0 6 can-standard 5.0 Villemombler Straße 76 Grzybowska 87 53119 2000-01-01Z 15:01:42+02:00 7.5 DWI 2026-06 ENG 12.5 [telefon eliminat] t-no-eea DEB3J [telefon eliminat]/2026 00-844 TEN-0001 fa-wo-rc eforms-sdk-1.13 RES-0001 LOT-[telefon eliminat] t-verif-inad 53123 [email eliminat] TPA-0001 a73242ab-0f90-4ad1-ab7f-c9344743227e 7934[telefon eliminat] https://www.deutscheweine.de/ Platz des Weines 2 vgv yes false [telefon eliminat] services t-no-verif 32.5 Bonn UBO-0001 [email eliminat] 33286a38-f853-4b48-85cb-f63f1e843cea DEU tenders 2.3 [telefon eliminat] econ-aff ted-esen DEA22 pub-undert-cga